MINDRADIX – ACADEMIC E-PUBLISHING PLATFORM

OPERATED BY: MEADOW EDUTECH PRIVATE LIMITED, INDIA

Privacy Policy

Last Updated & Effective: May 16, 2026

1. INTRODUCTION & PRIVACY COMMITMENT

MindRadix ("MindRadix", "Platform", "we", "us", or "our") is an academic open access e-publishing platform operated and managed by Meadow Edutech Private Limited, India. We are committed to protecting the privacy, confidentiality, integrity, and lawful processing of personal data associated with our journals, books, conference proceedings, magazines, repositories, editorial systems, academic publishing operations, and related digital services.

This Privacy Policy explains how personal information is collected, processed, stored, archived, transferred, disclosed, and protected while using the Platform.

This Policy is intended to operate in accordance with:

The Digital Personal Data Protection (DPDP) Act, 2023 (India)
The Information Technology Act, 2000
Applicable Indian cyber, electronic governance, and data protection laws
Operational publishing ethics and digital repository standards

By accessing the Platform, registering an account, submitting manuscripts, communicating with editorial teams, completing payments, or using related services, users acknowledge and agree to the data practices described in this Privacy Policy.

2. DEFINITIONS

For the purpose of this Privacy Policy:

"Platform" refers to MindRadix and its related publishing systems, dashboards, portals, repositories, and digital services.
"Company" refers to Meadow Edutech Private Limited.
"User" includes authors, co-authors, editors, peer reviewers, researchers, scholars, students, institutions, conference organizers, visitors, subscribers, and other individuals interacting with the Platform.
"Personal Data" means any information capable of identifying an individual directly or indirectly.
"Published Content" includes journals, books, articles, proceedings, metadata, repositories, supplementary files, and associated academic materials hosted by the Platform.

3. CATEGORIES OF DATA WE COLLECT

MindRadix may collect, process, and retain certain categories of information in connection with publication services, editorial workflows, platform operations, subscriptions, institutional services, and related activities.

3.1 Identity & Contact Information

Depending upon the services used, MindRadix may collect identity, academic, profile, and contact-related information including full legal name, email addresses, mobile or telephone numbers, institutional affiliations, ORCID iDs, academic qualifications, postal or billing addresses, profile photographs, author biographies, and other information voluntarily provided during registration, submission, publication, or communication processes.

3.2 Manuscript & Publication Information

MindRadix may collect, process, review, store, publish, or archive publication-related content and associated editorial records including research articles, review papers, books and book chapters, conference papers and proceedings, figures, charts, tables, datasets, supplementary materials, editorial comments, reviewer reports, author declarations, publication metadata, DOI-linked records, revision files, and related publication or submission materials provided through the Platform.

3.3 Technical & Usage Data

MindRadix may maintain limited technical and operational information necessary for basic platform functionality, account access, security, communication, and system administration purposes, including IP addresses, browser information, login records, session-related data, and basic server or access logs generated during use of the Platform.

3.4 Financial & Billing Information

MindRadix may maintain limited billing, invoicing, and transaction-related information for operational, accounting, verification, and payment-processing purposes, including invoice records, payment references, transaction status details, billing addresses, publication package selections, applicable tax-related billing information, and related payment or accounting records.

However, highly sensitive financial credentials such as debit or credit card numbers, CVV numbers, UPI PINs, internet banking passwords, and authentication OTPs are not ordinarily stored on MindRadix operational servers.

Payments may be processed through authorized third-party payment gateways, banking systems, UPI infrastructure providers, or financial service providers which may independently process or retain transaction-related information in accordance with their own privacy, security, operational, or compliance policies.

4. SOURCES OF DATA COLLECTION

MindRadix may collect information directly from users, through publication and editorial workflows, or through operational interactions associated with the Platform and related services.

Data may be collected during registration, manuscript submission, publication processes, communication with support or editorial teams, payment confirmations, institutional collaborations, conference partnerships, or through information voluntarily provided by users in connection with academic, publishing, or platform-related activities.

5. PURPOSE OF DATA PROCESSING

MindRadix may process personal, academic, professional, publication-related, and operational information for platform administration, publication services, editorial workflows, billing management, security purposes, legal compliance, and related operational activities.

5.1 Platform & Account Operations

Information may be processed for account registration, user authentication, dashboard management, account access control, password recovery, user communication, profile management, and maintaining publication or submission-related records associated with the Platform.

5.2 Editorial & Publishing Workflows

Information and publication materials may be processed for manuscript submission handling, editorial evaluation, peer-review coordination, plagiarism or similarity assessment, revision management, DOI-related workflows, metadata generation, indexing support, repository submissions, publication hosting, digital distribution, and archival or preservation management.

5.3 Billing & Transaction Management

Information may be processed for invoice generation, payment verification, subscription management, publication service processing, print production coordination, shipment handling, accounting operations, financial verification, and applicable tax or billing compliance purposes.

5.4 Technical & Security Operations

Information may be processed for platform security, fraud prevention, abuse detection, operational monitoring, system administration, technical troubleshooting, cybersecurity management, service maintenance, and related operational or security purposes.

5.5 Legal & Compliance Requirements

Information may be processed where reasonably necessary for legal compliance, responding to lawful governmental or regulatory requests, dispute resolution, intellectual property protection, policy enforcement, publication ethics management, and academic integrity or misconduct investigations.

6. LEGAL BASIS FOR PROCESSING

MindRadix may process personal, academic, publication-related, and operational information based on one or more lawful grounds, including user consent, contractual or service-related necessity, compliance with applicable legal obligations, legitimate operational and academic interests, fraud prevention, cybersecurity and platform protection requirements, and publication, indexing, repository, archival, or scholarly communication-related purposes associated with the services provided through the Platform.

7. AI TOOLS & AUTOMATED PROCESSING

MindRadix may utilize Artificial Intelligence (AI), automated systems, machine-learning technologies, or software-assisted operational tools within certain publishing, editorial, technical, and administrative workflows associated with the Platform.

Such systems may be used for plagiarism or similarity screening, metadata generation, formatting evaluations, language assistance, manuscript categorization, workflow management, indexing preparation, technical validation, operational automation, and related publication-support processes.

Submitted files, publication materials, metadata, and associated profile or submission information may therefore be processed through automated or software-assisted systems as part of operational, editorial, or publishing workflows.

While reasonable operational safeguards may be implemented, automated systems may occasionally generate inaccurate, incomplete, delayed, or misleading outputs. Accordingly, users are encouraged to independently review and verify important academic, technical, editorial, or publication-related information where necessary.

8. DATA SHARING & DISCLOSURE

MindRadix does not ordinarily sell, rent, or commercially trade personal information to third-party advertising brokers or unrelated marketing entities.

However, information may be shared, processed, transferred, or disclosed where reasonably necessary for publication services, platform operations, technical infrastructure, legal compliance, academic workflows, or related operational purposes.

Such sharing may include authorized payment gateway providers, DOI registration agencies, indexing and abstracting databases, anti-plagiarism or similarity assessment systems, cloud infrastructure or hosting providers, repository systems, printing and logistics vendors, institutional collaborators, cybersecurity or fraud prevention services, and lawful governmental, judicial, regulatory, or compliance authorities where required.

Published scholarly content, metadata, author details, publication records, or associated academic materials may become publicly accessible through open-access repositories, DOI systems, indexing services, library networks, academic databases, search systems, or scholarly communication platforms in accordance with publication and dissemination workflows associated with the Platform.

9. OPEN ACCESS & PUBLIC CONTENT DISCLOSURE

MindRadix primarily operates under an Open Access academic publishing framework through which published scholarly materials may become publicly accessible online.

Information voluntarily included by authors, researchers, contributors, or institutions within manuscripts, references, author biographies, acknowledgements, supplementary materials, datasets, charts, tables, repository submissions, metadata records, or related publication content may therefore become publicly visible, searchable, indexed, archived, or distributed following publication or public release through the Platform.

Authors and contributors are solely responsible for ensuring that submitted materials do not unlawfully, improperly, or unintentionally disclose confidential information, sensitive personal data, patient records, institutional secrets, proprietary research materials, copyrighted content, restricted third-party information, or other protected data without appropriate authorization, consent, or legal permission.

10. DATA RETENTION & SCHOLARLY ARCHIVING

10.1 Account & Operational Data

User account information, communication records, invoices, administrative records, submission-related information, and limited operational logs may be retained for as long as reasonably necessary for operational management, publication services, technical administration, accounting, legal compliance, archival, security, or dispute-resolution purposes.

10.2 Published Scholarly Materials

Published journals, articles, books, conference proceedings, metadata records, DOI-linked materials, and related scholarly content may become part of long-term or permanent academic, repository, indexing, or archival systems maintained by or on behalf of MindRadix and associated scholarly infrastructure providers.

10.3 Withdrawal & Deletion Limitations

Closure of an account, withdrawal requests, or removal of consent may not automatically result in the deletion or removal of published articles, DOI records, indexing metadata, citation references, repository entries, archival records, editorial histories, or scholarly preservation materials already integrated into publication, indexing, citation, or archival systems.

Certain records or publication-related materials may continue to be retained where reasonably necessary for research integrity, academic preservation, legal compliance, fraud prevention, citation continuity, publication verification, archival purposes, or dispute-resolution requirements associated with scholarly publishing operations.

11. SECURITY MEASURES

MindRadix may implement reasonable technical, administrative, and operational safeguards intended to help protect personal, academic, publication-related, and operational information against unauthorized access, misuse, alteration, accidental disclosure, data corruption, or unlawful destruction.

Such security measures may include SSL encryption, secured hosting environments, authentication controls, restricted administrative access, firewall protections, monitoring systems, abuse-detection mechanisms, and related operational or cybersecurity safeguards reasonably implemented for platform protection and service integrity.

However, no digital platform, internet transmission system, cloud infrastructure, server environment, or electronic storage mechanism can guarantee complete or absolute security at all times.

Accordingly, to the extent permitted under applicable law, MindRadix shall not ordinarily be held responsible for cyber incidents, malicious attacks, unauthorized access attempts, infrastructure failures, ransomware events, technical breaches, third-party service failures, or other security-related disruptions beyond the reasonable operational control of the Platform.

12. THIRD-PARTY SERVICES & EXTERNAL SYSTEMS

MindRadix may integrate with, utilize, or provide access to certain third-party services, platforms, infrastructure providers, or external systems in connection with publication workflows, payment processing, hosting, indexing, repository management, operational support, or related platform services.

Such integrations may include payment gateways, DOI registration systems, indexing or abstracting services, cloud infrastructure providers, repository platforms, institutional systems, translation or language-support tools, analytics or operational software, and other external technology or service providers associated with the functioning of the Platform.

These third-party systems may operate independently and may maintain separate privacy practices, operational standards, security measures, or data-processing policies outside the direct control of MindRadix.

Accordingly, MindRadix does not ordinarily control or assume responsibility for the privacy practices, operational conduct, availability, security standards, or data-handling procedures of independent third-party providers. Users are encouraged to review the applicable privacy policies, terms, and operational practices of such external services before using related features or integrations associated with the Platform.

13. USER RIGHTS UNDER APPLICABLE LAW

Subject to applicable legal, operational, publication, and archival limitations, users may have certain rights regarding their personal or account-related information in accordance with applicable laws and platform policies.

Such rights may include requesting access to personal information, correction or updating of inaccurate details, profile modifications, deletion of unpublished or unnecessary records, withdrawal of consent where legally permissible, grievance redressal, or a reasonable summary of personal information maintained in connection with the Platform.

However, certain academic records, published materials, DOI-linked information, indexing metadata, repository entries, archival materials, citation records, legal documentation, or operational records may continue to be retained where reasonably necessary for publication integrity, academic preservation, legal compliance, security, fraud prevention, archival continuity, or dispute-resolution purposes associated with scholarly publishing operations.

14. ANTI-SPAM & COMMUNICATION POLICY

MindRadix may send operational, editorial, publication-related, administrative, billing, legal, academic, or service-related communications in connection with the use of the Platform and associated publishing services.

Such communications may include manuscript tracking updates, editorial notifications, reviewer communications, invoices, billing alerts, publication announcements, policy notices, account-related messages, conference updates, academic announcements, or other service-related communications reasonably associated with platform operations and publication workflows.

Promotional messages, newsletters, or non-essential communication services may include unsubscribe or communication preference mechanisms where operationally applicable.

Users are responsible for ensuring that their registered email addresses, contact information, and communication details remain accurate, active, and accessible for receiving important platform-related notifications and operational communications.

15. INTERNATIONAL USERS

Users accessing or utilizing the Platform from jurisdictions outside India are responsible for ensuring compliance with their applicable local laws, institutional regulations, university requirements, funding conditions, research integrity obligations, ethical standards, publication requirements, and academic policies relevant to their jurisdiction or organization.

MindRadix operates primarily under the legal and operational framework of India and does not guarantee that all platform services, publication workflows, operational procedures, or related policies fully comply with the regulatory requirements, institutional standards, or legal frameworks of every foreign jurisdiction.

16. CHILDREN'S PRIVACY

The Platform is intended primarily for academic, institutional, professional, research, and publication-related use.

MindRadix does not knowingly collect or process personal information from individuals under eighteen (18) years of age without appropriate authorization, lawful basis, parental consent where applicable, or institutional supervision reasonably associated with academic or educational activities.

17. GRIEVANCE OFFICER & CONTACT INFORMATION

Operating Corporate Entity	Meadow Edutech Private Limited, India
Platform Name	MindRadix � Academic E-Publishing Platform
Designated Grievance Officer	Mr. Amit Kumar Patel
Official Legal & Grievance Email	[email protected]
Official Technical & Billing Support	[email protected]
Official Support Contact Number	+91 9129888588
Head Office	Baghelabari Naraini Banda Uttar Pradesh India 210202
Corporate Office	Jhansi, Uttar Pradesh, India 284001

The designated Grievance Officer may endeavor to review and respond to valid complaints, support requests, legal notices, or data-related concerns within reasonable timelines in accordance with applicable Indian laws and operational requirements.

18. GOVERNING LAW & JURISDICTION

This Privacy Policy shall be governed by and interpreted in accordance with the laws of the Republic of India.

Subject to applicable dispute-resolution provisions or legal requirements, courts located in Jhansi, Uttar Pradesh, India shall ordinarily have jurisdiction over privacy, publication, operational, or data-related disputes associated with the Platform.

19. MODIFICATIONS TO THIS PRIVACY POLICY

MindRadix reserves the right to revise, update, modify, replace, expand, or discontinue portions of this Privacy Policy from time to time in response to legal developments, operational requirements, technical upgrades, cybersecurity considerations, platform modifications, publication practices, or regulatory obligations.

Updated versions of this Policy shall ordinarily become effective upon official publication on the Platform unless otherwise specified. Users are encouraged to periodically review the latest version of the Privacy Policy for updated information and operational changes.

20. FINAL ACKNOWLEDGEMENT

By accessing or using the Platform, registering an account, submitting manuscripts, uploading content, initiating publication workflows, making payments, communicating with editorial teams, or utilizing related services, users acknowledge that they have read, understood, and agreed to this Privacy Policy and the associated operational, publication, and data-processing practices of MindRadix.